Theme of the week

Issue XIII (01.05.2011)

Emotions and Time Management

There are two basic differences between great persons and common people. One is the strength of their character – expressed by their will power, their principles and their decisions. The second difference is in terms of the way they manage their time. In the same 24 hours a day, some people become great, some lead an average life and some even become a liability on others.

Almost everyone realizes at a particular point in one’s life that time has to be structured consciously. We make action plans, prepare schedules and take a decision to perform accordingly. We follow the schedule for a few days… then something happens and we are not able to go back to the original schedule for more than a few days even if we retry.

The reason is that most of the times we are guided by an emotional energy – both positive and negative, which is present within us as well as in our surroundings. A combination of outward situation and our emotional energy makes us indulge into variety of behaviors. This can be understood with the help of the table below:

A. Types of Behaviour generated by positive or negative emotional energy:

Behaviour

Energy Associated

Consequences

Anxiety (Brooding and Anticipating Negative situations) e.g., fear of meeting with an accident

Negative

Illness and chances of Failure

Conflict & Confrontation
(Expression of Anger)

Negative

Poor Relations and Illness

Withdrawal
(psychologically unavailable to self and others) just being away from others

Negative

Leads to loneliness and lack of success

Clique Formation (communicating in a small group whose interests or intentions seem to have a clash with others’ interests)

Negative

Likely to generate further conflicts

Social Rituals
(Formal communication, not meant to contribute to understanding or decision making)
e.g. Hello, How are you, Can I help you.

Neutral

Creates an association among people

Passing Time
(Indulging in activities without a reason and without any payoff)e.g. excessive T.V. watching, unnecessary shopping, etc.

Neutral

Kills Time

Recreation & Fun
(Consciously indulging into playing or other activities creating fun for a limited time to generate new energy)

Positive

Helps in shedding off unwanted negative energy. However, beyond a limit, it is of no use

Work (indulging into meaningful activity)

Positive

Brings Results ;Energy is consumed but when success is achieved, new energy is felt

Communication
(Consciously having a dialogue with others with the purpose clear in mind)

Positive

Leads to interpersonal understanding;
New energy is generated

Collaboration & Team Work
(expression of faith in others and working for common interests)

Positive

Higher levels of success achieved; New energy is generated

Learning (practicing a skill or studying to get new information, etc.)

Positive

Leads to growth and broadening of one’s horizon. Energy is generated if the area of learning is of one’s interest and aptitude.

Concern for Others
(working for others’ interests)

Positive

Leadership qualities are enhanced
New energy is generated

Compassion & Love for Others
(feeling responsibility towards others)

Positive

Spreads harmony & positive energy in the environment; generates positive energy within oneself also

Touch with self
(shedding off  all anxiety, grudges, envy, etc. to be in touch with one’s higher self)
e.g., meditating, , reading a quality book, etc.

Positive

Enhanced self esteem; chances of success and prosperity also improve
Large amount of positive energy generated within oneself

Commitment towards people of higher levels of maturity or towards building a family or an institution

Positive

Active involvement in bringing positive trends in the society; enhancing positivity in the surroundings

Touch with the Ultimate Creator
(worshipping, praying, serving others selflessly)

Positive

Experiences Total Peace; success comes naturally; unlimited positive energy generated

Better time Management demands a lot of positive emotional energy. As it is evident from the table, the activities which involve negative energy lead to illness, failure or poor relations and create further negative energy. However, whatever we include in our action plan or work schedule demands positive energy.

The solution is therefore to first consciously undertake those actions which generate positive energy within us and spread harmony and positivity in our surroundings.
The following ways can be adopted to create positive emotional energy:

B. Creating Positive Emotional Energy

  • To experience positive energy constantly, it is necessary to feel concerned for others and to actively work for others’ welfare;

  • Recreation and pastime should be differentiated;

  • Since students are needed to devote more time for learning and working, they need to consciously undertake certain activities which lead to generation of new energy. A little recreation and some activity to be in touch with self (yogasana, meditation, good books, etc.) or devoting some time for selfless service may be the appropriate sources for regeneration of energy for the students.

  • Elderly people who are committed and compassionate are generally better time managers because they have many activities in their schedule which give them extra energy.

  • If a person consciously decides to undertake only those activities which involve positive energy, time management would be a child’s game.

  • Certain conscious decisions such as not criticizing anyone (giving feedback in a normal tone when needed), not getting swayed away with anger or anxiety, avoiding brooding, etc.) can save us from negative energy.

  • When someone hurts, we should actively heel ourselves by being in touch with self or being in touch with the Creator instead of simply being into withdrawal.

Assess Your Energy Level:

Read the following statements carefully and give your response by putting a number against each item according to the instructions below:
If you strongly agree, put 4
If you agree, put 3
If you somewhat agree, put 2
If you disagree, put 1
If you strongly disagree, put 0

  1. I often catch myself brooding over the negative happenings of past.

  2. Whenever there is an uncertainty, I get worried.

  3. I get angry if somebody goes against my values or my instructions.

  4. When someone criticizes me, I feel deeply hurt and loose faith in the other person.

  5. I find it difficult to communicate with others when there is an issue and when things do not turn out well, I get irritated.

  6. I feel comfortable with selected people who favour me whenever I am disturbed.

  7. When I have nothing to do, I watch T.V. or talk on telephone.

  8. I do a lot of net surfing.

  9. I play or go for a walk half an hour daily.

  10. I consciously work meaningfully for at least 6 to 8 hours daily.

  11. I spend some time every week to learn something new or to read something new.

  12. I find it very easy to team up with others.

  13. I tend to forget easily when someone hurts me.

  14. When someone is in trouble, I happily help him.

  15. I find pleasure in serving others.

  16. We should always help those children who do not have parents.

  17. I do yogasana/walking/meditation regularly.

  18. I feel responsible for the growth and welfare of my family.

  19. I can play an important role in building a better country or society.

  20. Everyday in the morning /evening, I pray to God to give me inner strength and to take care of all. 

Scoring Key


Type of energy

      Items

      Scores

    Total (T)

Qualitative Total

Negative

1,2,3,4,5,

 

 

T * -1

No energy

6,7,8

 

 

T *   0

Positive

9,10,11,12,13,14

 

 

T * +1

Highly Positive

15,16,17,18,19,20

 

 

T * +2

Total

 

 

 

 

Analysis of Scores

Put the scores you have written against each item in the third column as per the item numbers given in second column. Put the total of these scores in column four and get the qualitative total by multiplying the totals with -1, 0, +1 and +2 as given in column five. The total of column five gives the net score of emotional energy.

The total score can range from -20 to + 48.

Steps towards Better Time Management

  • Decide or assess your key roles and decide which activities you are needed to get engaged in for the sixteen waking hours of a day. For instance, a senior manager is supposed to do a lot of communication while a student has to do more of learning and work.

  • How much positive energy do you need everyday? As per your self assessment, do you find that a lot of negative energy is also generated which comes in the way of implementing your work schedule? See which activities you can undertake to neutralize the negative energy and generate new positive energy.

  • According to your age and basic personality, do some prayer or meditation or exercise or read a few paragraphs from a good book before sitting to do significant work which includes quality also. It simply enhances the level of positive energy within us and makes us more effective and efficient.

  • Spend a few hours in silence every week. During this time, do something to be in touch with self and / or with God.

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